What Is A Learning Management System? And Why Do I Need One?


A learning management system is a software application that allows you to create, manage, and deliver e-learning content. LMS’s, and related software, are used by businesses to organize their virtual learning programs. An LMS is a digital learning platform, and the acronym contains its key features.

L—learning: You can implement a unique source of online classes and training content using a learning management system. This will establish a distinct source of information in your field, allowing you to maintain and expand your company’s in-house competence.

M—management: One can manage lecturers and learners as well as enhance creativity using an LMS. In contrast to file-sharing services, an LMS is more than just a collection of files—it’s a well-organized system for managing staff training. You may add staff and assign courses to an individual or to a team of people. You’ll be enabled to allocate and administer not only virtual training but also track and assess knowledge transfer for in-person or web-based sessions with calendar integration clearly showing a road map of training sessions. In this approach, an LMS can function as a to-do list that is customized for each learner.

S—system: This refers specifically to a computer system. Assessment, processing data, statistics, and creating reports are just a few of the tasks that an LMS optimizes. Furthermore, you may train personnel at a location of their convenience and manage all the operations from your computer. To put it another way, an LMS is similar to a virtual university. The system enables you to develop and save online lectures and offers learners access to documents. It can be a key assistant for Administrators, L&D Managers, and Safety & Compliance Officers to evaluate results.

An LMS, the heart of a comprehensive learning technology system, works best when it’s expandable and adaptable to the changing demands of the learners. It’s also an important part of any successful learning technique. To manage services such as training sessions, accreditation management, and sales empowerment, LMS’s are used to implement several learning methodologies across diverse platforms, comprising (but not restricted to) academic, interactive, and virtual learning.

LMS’s are utilized in an array of sectors and for a variety of comprehensive training purposes across the globe.

Administrators: Administrators are responsible for supervising course design, content creation (developing training courses and learning strategies or approaching third-party content distributors), allocating certain learner groups to particular learning strategies, and reviewing learning objectives and progress.

Learners: Just as in higher education or other higher-education institutions, your corporate customers, clients, subscribers, or co-workers are the recipients of learning.  Some recent systems also allow learners to contribute with their own content, similar to  YouTube’s consumer content structure. Learners with accessibility to an LMS can view their course portfolio, complete prescribed lessons, and perform any assessments as well as track their progress. To keep it simple and practical for learners to acquire the knowledge they want to consume, the best LMS’s provide an easy-to-use, intuitive platform with a dashboard layout that is not complicated. Individual learners consume appropriate training based on their job function and/or role in an organization’s framework.

For businesses to be competitive and accomplish their objectives, they must attract, retain, and upskill the proper workforce. Since both Human Resource Management and Learning and Development groups are involved, it is only reasonable that the software and platforms they employ collaborate well to save the company capital and reduce manual tracking of reaching objectives. 

The following are the top benefits of connecting your LMS and HR systems across your entire organization:

Reduce data redundancy and maintain your data updated

Combining the LMS to your HR system allows your company to input data only once and automatically synchronize your HR platform with your learning system, eliminating human error and ensuring that your data is always up-to-date.

Enhanced reporting aids in the identification of patterns

With an LMS-HR interface, you can fill in the void between the data supplied from both systems, allowing you to identify patterns and trends in your people-management and training programs. For example, you’ll be able to see how organizational learning relates to advancements, performance, and attrition, allowing you to make more strategic plans, better distribute resources, and match your learning programs with your firm requirements.

Why Do I Need a Learning Management System?

Here are some scenarios in which an LMS can prove to be beneficial:

Onboard: You can manage new employee onboarding using an LMS by simply developing a training curriculum once and distributing it to all new recruits.

Compliance training: An LMS can assist you in keeping your personnel informed about compliance rules and prove they have understood through providing quizzes and assessments showing competence in a particular area. It’s simple to update the training program using a learning portal; you can introduce additional compliance standards to your virtual classroom in minutes.

Training on product features: You may teach salespeople and other experts about the company’s products and offerings using an LMS. The solution enables you to conduct a kind of product training as soon as new items are introduced, as well as refresher training on previous products.

Training in marketing: An LMS can assist you in teaching effective marketing to salespersons across various offices and locations. You can use dialogue simulators and SCORM courses to help them improve their marketing, communication, and interpersonal skills, and online quizzes to grade their knowledge.

Training for retail partners: Using an LMS, you can train thousands of associates all over the world with the same curriculum. Your sales representatives can simply learn how to sell, market, and service your products to increase revenue with consistent messaging. 

Knowledge basis: When you use an LMS, it allows you to store all learning material on one source. This means that employees can readily get the information they need, even if they haven’t taken a course. This is especially useful for businesses that need to give salesmen training on a variety of products.

Customer training: Your course offerings don’t have to be limited to your employees. Some businesses utilize their LMS to educate potential customers, onboard fresh clients, or train existing clients about new functionalities. It is less expensive to create a consistent online course than to arrange in-person training for all clients.

Soft skill training: Soft skill sets are among the most difficult to learn. Creating courses that cover topics such as problem-solving, entrepreneurship, multitasking, etc., is possible via an LMS.

Education and training in advanced technologies: According to an IBM report, over 120 million employees across all sectors will need to be trained up to or reskilled for the next three years to stay relevant in the face of breakthroughs in AI and technology in general. One of the most cost-effective methods to keep personnel aware of the latest technologies is through virtual training using LMSs.


A strong HR platform and LMS integration can positively influence your entire organization. It also significantly enhances your workforce’s perspective of training by allowing them to see a closer link between training and career advancement. Further, having a complete view of your employees, including their job role, duties, and academic achievement, will allow you to adapt training to them and create more successful and interesting learning programs. 

In today’s technologically advanced world, organizations seek flexibility and adaptability for solutions that can respond to their requirements. It is imperative for these solutions to interface with the rest of the training networks, as opposed to subscribing to a specific, substantial software program for all of their workforce and talent-related efforts. 

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